Given the current situation with COVID-19, more and more meetings will be run online. Eventually people will realise that online meetings do not differ much to face-to-face ones. Here are a few quick tips for participants and organizers. When: Only run meetings when needed. Start on time and keep them short, sweet and to the point (e.g., free Zoom sessions are 40 mins max). If longer, take a break every 40-45'. Why: To discuss matters that need approval / decision making AND cannot be resolved offline. Where: Make it easy for all. Pick a suitable software that allows laptop/mobile/tablet/dial in options, Who: Invite only those needed. Engage participants by pre-assigning tasks and/or asking them to contribute. What: Use an agenda with topics and expected duration for each - and stick to it. Assign a timekeeper if needed. How: Format: intro to the issue, recommendation, decision. If further research is needed, assign a member/team to work on it and come up with a suggestion next time (rather than starting a long discussion during the meeting). Record the outcomes and agreed actions. Come prepared: Check the agenda and related material. Be ready to update the team with what you have been working on. Etiquette: Show up on time or 10' earlier if you wish to chat.. Be polite. No checking of mobiles, emails. Respect others. Attack the problem, not the person. Use headphones and switch your mic off when not speaking (to avoid noise & echo). rodafinos.weeble.com |
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November 2023
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